![]() ![]() If you know the person you are writing to and usually address them by the first name, you can type the first name in the salutation, for example: Dear Jane. Use the same name as the inside address, including the title. If you wrote the person's name in the Inside Address, skip the Attention Line. Type the name of the person whom you're trying to reach. ![]() The standard is 2 lines below the previous item you typed, one to six lines are acceptable. It is always best to write to a specific person at the company to which you are writing. This is the address of the recipient of your business letter, an individual or a company. If you want to include a notation on private or confidential correspondence, type it below the reference line in uppercase, if appropriate. If you are replying to a letter, refer to it. If your letter is related to some specific information, such as a job reference or invoice number, add it below the date. The standard is 2-3 lines (one to four lines are acceptable). Type a date a few lines below the letterhead or return address. If you are writing on stationery with a letterhead, then skip this. Type only the street address, city, and zip code and optionally, phone number and email address. You needn't write the sender's name or title, as it is included in the letter's closing. In American English, the sender's address is placed in the top left corner. In British English, the sender's address is usually written in the top right corner of the letter. Usually you start by typing your own address. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful.
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